HR Assistant
Turner & TownsendCompany Description
At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.
Every day we help our major global clients deliver ambitious and highly technical projects in over 108 offices in 45 countries worldwide.
Our team is dynamic, innovative and client-focused. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result our people get to work on some of the most exciting projects in the world.
Job Description
We have an opportunity to join our dynamic and fast paced HR team as a HR Assistant. The successful individual will play a key role in supporting our team with a particular focus on the transactional elements of HR, ensuring accuracy and compliance across a range of HR activities, as well as supporting wider HR teams.
Duties will include:
- Managing the full onboarding process for new starters within SLA and payroll deadline. This includes ensuring right to work in the UK documentation is accurate, issuing of the offer via DocuSign and undertaking all onboarding activities to ensure the onboarding process is managed in an efficient manner. Creating and maintaining employee electronic records.
- Maintaining SharePoint data ensuring accuracy as data feeds into dashboards and other weekly reporting.
- Liaising with stakeholders on HR queries to do with onboarding, offboarding and policies.
- Managing the offboarding process for all leavers working within monthly payroll deadline.
- Managing all changes to terms and conditions of employment, including UK transfers as required. This includes issuing of letters and confirming to employees changes to their terms and conditions.
- Ensuring the HR System is updated with relevant employee changes including cost centre moves, changes to terms and conditions, line manger changes.
- Manage and respond to day-to-day administration queries including maternity, paternity, and flexible working processes.
- Providing support and taking the lead on projects including process improvements.
- Providing support to wider HR teams to include creation of PowerPoint presentations, note taking in HR meetings and support with day-to-day activities.
Hybrid working patterns are envisaged but this may vary in accordance with the requirements of Turner & Townsend or clients. Candidates must be able to work at their designated home office as required.
Qualifications
Experience and Qualifications
- Previous experience of working as a HR Administrator or HR Assistant with excellent accuracy and attention to detail.
- Previous experience of issuing contracts of employment.
- An understanding of Right to Work.
- Ability to take ownership of assigned work and tasks and manage them at a fast pace.
- Excellent organisational, prioritisation and time management skills being able to manage a varied high volume workload ensuring deadlines are met. Must have strong attention to detail.
- Confident in the use of IT systems and HR systems.
- Confident in the use of Microsoft PowerPoint, Excel, Word, and SharePoint
- Strong communications skills
- An enthusiastic team player who actively contributes in a flexible and adaptable manner.
Additional Information
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
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Please find out more about us at www.turnerandtownsend.com/
SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.